Executive Administrative Assistant to Senior Pastor

Summary Description of Position

We are seeking a highly organized and detail-oriented Administrator to join our team. As an Administrator, you will be responsible for overseeing and ensuring the smooth operation of our office. The ideal candidate will have excellent communication skills, strong problem-solving abilities, and a proven track record in office management. Overall, this is a management-level position supporting the Senior Pastor, office staff, and managing the office and building needs.

Leadership Responsibilities

• Ability to nurture relationships and provide support and encouragement.
• Demonstrate the ability to work well with people, both internally and with external contacts.
• Basic computer skills including Microsoft Word, Excel, Google, and internet.
• Ability to prioritize, follow-up and manage multiple projects at one time.
• Good written and verbal communication skills.
• Ability to make quick, accurate and appropriate decisions.

Specific Duties and Responsibilities

• Ability to lead, guide, and direct staff.
• Ability to motivate staff and volunteers, coordinate their effots and integrate activities.
• Ability to research, collect, and analyze data.
• Strong interpersonal skills (be a good team member).

General Duties & Responsibilities

• Manage and supervise administrative staff, providing guidance and support
• Oversee the day-to-day operations of the office, ensuring efficiency and productivity
• Handle phone systems, directing calls and taking messages as necessary
• Perform general clerical duties such as data entry, filing, and record-keeping
• Assist with budgeting and financial management tasks
• Assist with payroll processing and timekeeping
• Coordinate office activities and schedules, including meetings and appointments
• Manage human resources functions, such as employee onboarding and performance evaluations
• Serve as the point of contact for visitors and clients
• Handle vendor management, including ordering supplies and managing contracts
• Provide team management support, fostering a positive work environment

All employees of the church must be able to

• Demonstrate the core values of the Downtown Vineyard Church.
• Treat members, visitors and colleagues with dignity and respect.
• Be an attentive listener fully listening to all questions and concerns posed by members and colleagues.
• Adhere to church-wide and department specific policies, procedures, and group norms.
• Apply common sense when it should prevail.
• Adhere to policies and procedures including Human Resource policies, safety policies and incident report requirements.
• Participate in weekly Management Team and Pastor’s meetings as they are scheduled.
• Be on time and courteous.
• Work independently as well as part of a team.
• Complete work in a timely fashion.

Interested? To apply email your resume, cover-letter, and referrals to info@dtvchurch.org